Outlook Productivity – Step 2

Once you’ve disabled automatic notifications, you need to establish a methodology for managing emails.

I use my Inbox as a to do list, so I categorize everything into folders, leaving me only the essential emails to deal with.

I also create tasks, and block out my calendar to perform particular tasks.

The easiest way I’ve found to do this is to drag and drop an email to the 3 icons in the bottom left of Outlook.

These ones:

OutlookIcons

By dragging an email to the appropriate icon, you are immediately asked to create a calendar event, contact or task respectively, linked nicely to the email it relates to.

This allows you to keep up to date on all your emails, and actions using Outlook.

As it sync’s nicely to my mobile with the Outlook App, I always know exactly what I need to be working on, and also ensure I always have time to work on what I need to work on.

Blocking out time to perform tasks ensures you don’t end up in meetings all day long and can actually perform the job you were hired to do!

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