Category Archives: Office 365

Outlook Productivity – Step 2

Once you’ve disabled automatic notifications, you need to establish a methodology for managing emails.

I use my Inbox as a to do list, so I categorize everything into folders, leaving me only the essential emails to deal with.

I also create tasks, and block out my calendar to perform particular tasks.

The easiest way I’ve found to do this is to drag and drop an email to the 3 icons in the bottom left of Outlook.

These ones:

OutlookIcons

By dragging an email to the appropriate icon, you are immediately asked to create a calendar event, contact or task respectively, linked nicely to the email it relates to.

This allows you to keep up to date on all your emails, and actions using Outlook.

As it sync’s nicely to my mobile with the Outlook App, I always know exactly what I need to be working on, and also ensure I always have time to work on what I need to work on.

Blocking out time to perform tasks ensures you don’t end up in meetings all day long and can actually perform the job you were hired to do!

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Outlook Productivity – Step 1

The easiest way to improve your productivity is to disable the interruptions that Outlook presents. Each time you’re distracted you loose roughly 20 minutes of your day re-focusing.

Either shut it down and only open it periodically (3 times a day I suggest).

To disable notifications, click on File, than Options, and set them up as shown below:

Outlook1

Solution: dnx451, unable to copy files

When attempting to copy files for a new MVC solution I’ve experienced the problem below where the dnx451 process is locking the location with the error:

“The action cannot be completed because the folder or a file in it is open in another program”

See:

FolderInUse

To resolve this I restarted the IIS process by modifying the web.config file.

Add a space or something…

Solved.

 

App Launcher Refresh

Microsoft have recently rolled out a refreshed App Launcher for Office 365.

If you’re unsure what that is, it’s the menu system in the top right that looks like this:

AppLauncher.png

This has a number of small usability benefits which ensure Office 365.

Moving your mouse over a tile and clicking the 3 dots brings up some options:

AppLauncherFeatures

This let’s you customize your navigation by changing the size of tiles, and how they behave, for example here resized some tiles, and made the people tile wider.

AppLauncherResizing.png

This is useful, however being able to pin tiles to the nav bar will save many clicks and making the Office 365 experience that much better.

Here i’ve pinned SharePoint Online and Admin:

Remember if you unpin a tile you can always click on View all my apps to repin it to the App Launcher.

AppLauncherNavBar.png

Finally, you can add your own tiles to the app launcher.

Here is a step by step guide on how to do that:

https://support.office.com/en-gb/article/Add-custom-tiles-to-the-My-apps-page-and-app-launcher-1136115a-75af-4497-b693-640c4ce70bc6?ui=en-US&rs=en-GB&ad=GB

If you’d like more information here is Microsoft’s blog post on this topic:

https://support.office.com/article/Meet-the-Office-365-app-launcher-79f12104-6fed-442f-96a0-eb089a3f476a

I hope you find these changes useful. I know I will.

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